Know what you own
before you
Spendvia is the decision layer between purchase request and approval. It gives your team the context, alternatives, and savings data they need — before money leaves the account.
SpendviaYour team is spending
money in the dark
Most businesses only track spending after it happens. By then, the waste is already locked in. Spendvia lights up the blind spots before the purchase order goes out.
Invisible inventory
Assets sit unused in one location while being re-purchased at another. Nobody has the full picture.
Premature replacement
Equipment gets replaced while it still has years of useful life. Without depreciation data, it's all gut feel.
Zero approval context
Finance approves purchases with no data on alternatives, existing assets, or whether the request is even necessary.
Always reactive
QuickBooks and Ramp tell you what you spent. They never tell you what you shouldn't have.
Three layers. One smarter decision.
Spendvia turns your existing spreadsheets and purchasing data into actionable intelligence — no new workflows, no disruption.
Import your inventory from the spreadsheets you already use. Spendvia normalizes everything — categories, purchase dates, costs, vendors, condition — into a single structured view of what you own.
Every asset is tracked through its full lifecycle. Depreciation runs automatically, so you always know what things are actually worth — not just what you paid for them.
When a purchase request arrives, Spendvia automatically surfaces context: assets that could be reallocated, lifecycle data, alternative vendors, and a clear recommendation — before any money moves.
| Asset | Qty | Condition | Value |
|---|---|---|---|
| MacBook Pro 14" | 47 | Excellent | $84,600 |
| Dell U2722D Monitor | 89 | Good | $31,150 |
| Herman Miller Aeron | 124 | Fair | $99,200 |
| Standing Desk Pro | 66 | Fair | $16,500 |
| Cisco IP Phone 8845 | 200 | Poor | $12,000 |
| Logitech MX Keys | 38 | Good | $5,700 |
| Steelcase Leap Chair | 22 | Excellent | $19,800 |
12 Herman Miller Aeron chairs in Boston warehouse are in good condition with 2.3 years of remaining useful life. Transfer those and purchase only 13 new units.
Every purchase request,
one clear pipeline
From submission to delivery, every request moves through a structured pipeline with full visibility. Requestors know exactly where things stand. Admins have everything they need to act.
The smartest person
in the approval room
Purchase only 13 new units. Consider certified refurbished for additional savings.
End-of-life doesn't mean
end of value
When assets reach the end of their useful life, most SMBs throw them away or let them pile up. Spendvia connects your retired equipment with certified recyclers and secondary-market buyers — turning cost into recovered value.
Built for real operations teams
Every feature designed to fit into the workflows you already have — not replace them.
Asset Lifecycle Tracking
Every asset from acquisition to end-of-life. Six lifecycle stages, condition monitoring, and real-time book value.
Depreciation Engine
Straight-line, declining balance, and sum-of-years. Know what assets are actually worth — not just what you paid.
Spend Analytics
Real-time dashboards for spending trends, category breakdowns, vendor performance, and request volume. Export to CSV.
CSV Import & Normalization
Bring your existing spreadsheets. Spendvia auto-categorizes, maps vendors, and normalizes messy data into structured intelligence.
Team Management
Invite employees and admins with role-based access. CSV bulk import for teams. Asset assignment and department tracking.
Email Notifications
Automatic email alerts at every stage — request submitted, approved, rejected, ordered, and delivered. Everyone stays in the loop.
The math behind smarter spending
SMBs lose thousands every quarter to preventable purchasing waste.
From reactive spending
to proactive intelligence
Ready to stop the invisible bleed?
Spendvia is in early access. We're onboarding a select group of operations and finance teams who want to stop making purchasing decisions in the dark. Request your spot — we'll reach out personally.
Free to explore · No credit card · We'll reach out personally